Equipment maintenance log

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What this tool does

The equipment maintenance log keeps a dated record of the work done on one piece of equipment: what was done, who did it, what they noticed and, if you choose, when the next service is due. You can add entries over time, print the log, save it as a PDF or download it as a CSV file. You do not need an account.

Who it is for

It is for small teams that want one clear place to see the history of a machine, instead of searching through paper forms, spreadsheets and messages. When a technician changes, a fault repeats or someone asks when a part was last replaced, the log gives a direct answer.

Fields explained

The first part describes the equipment:

• Asset name (required): what your team calls the machine.
• Asset ID: a stable identifier, such as AC-01, ideally the same one written on the machine.
• Location: where the equipment is.
• Manufacturer, Model and Serial number: from the equipment's nameplate. They help when you order parts or read the manual.

Each log entry records one visit or job:

• Date (required): when the work was done. New entries start with today's date on your device.
• Work performed (required): what was done, in plain words.
• Technician: who did the work.
• Observations: what was noticed, such as wear, leaks or readings, even when no action was taken.
• Next service date: optional. If you add it, take it from the manufacturer's manual or your own maintenance plan. It cannot be earlier than the entry date.

You can move entries up or down and remove them. Up to 500 entries fit in one log.

Example

Select Load example to see a sample log for a shop air compressor (AC-01) with two entries. The second entry mentions work order WO-1001, which shows how a log and a work order link together.

This is sample data. The next service date in the example only shows the format; it is not a recommended interval for any machine.

Where your log is stored

Your log is saved in this browser on this device, so it is still there when you come back. It is not sent anywhere else, which also means:

• It is lost if you clear your browser's site data or use a different browser or device.
• In private browsing, or when your browser blocks site storage, the log is not saved at all. The tool tells you when that happens.
• To delete it, select Clear this device. That removes the saved log and nothing else.

Download a CSV regularly to keep your own copy.

Limits

• One asset per log. Start a new log for each piece of equipment, and export the one you have before you clear it.
• No reminders. The tool does not notify anyone when a service is due.
• No interval suggestions. You decide service dates from the equipment manual and your site's rules.
• Not a compliance record. This log is not designed to meet record-keeping rules for regulated equipment, and it does not certify that equipment is safe to use.

Next steps

• Learn how to keep an equipment maintenance history that stays useful.
• Plan a specific job with the work order generator.