Free template
Preventive maintenance schedule template
A blank 12-month preventive maintenance schedule to print: one row per task and one column per month, to mark what is due and initial what is done.
Only the form prints. Choose Save as PDF in the print dialog to keep a copy.
| Task | Asset ID | Repeats every | Jan | Feb | Mar | Apr | May | Jun | Jul | Aug | Sep | Oct | Nov | Dec |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Mark the months in which each task is due and initial the box when the work is done. Take tasks and intervals from the manufacturer's manual and your site's rules.
What this form is
It is a blank preventive maintenance schedule for one year on one page: fourteen task lines and a column for each month. You mark the months in which a task is due and initial the box when the work is done, so one page shows what was planned and what happened.
It suits a wall, a clipboard or a binder, where the whole team can see it.
What each part is for
- Year: the calendar year the page covers.
- Task: what needs to be done, in your own words.
- Asset ID: which piece of equipment the task is for.
- Repeats every: the interval, such as a number of weeks or months, taken from the manufacturer's manual or your own maintenance plan.
- Jan to Dec: mark the months in which the task is due. Initial the box when the work is done.
How to use it
- Select Print this form. Only the schedule prints.
- List each recurring task on its own line with its asset ID and interval.
- Mark the due months for the year. For exact dates, use the preventive maintenance scheduler; it calculates them and handles months of different lengths.
- Put the page where people will see it.
- Initial each box when the job is done, and record the details in the equipment's maintenance log.
Limits
- You choose the tasks and intervals. Take them from the manufacturer's manual and your site's rules. This site does not suggest intervals.
- Months, not dates. The grid shows the month a task is due. Tasks that repeat weekly or daily need a calendar with one entry per date.
- Calendar only. Maintenance that depends on hours of use or distance needs meter readings, which this form does not track.
- A schedule does not do the work. It shows what is due; it does not ensure the work gets done, and it does not prevent breakdowns.
Next steps
- Get exact due dates and a calendar file with the preventive maintenance scheduler.
- Read how to make a preventive maintenance schedule, step by step.
- Print a preventive maintenance checklist for the checks themselves.
Common questions
How do I fill in the maintenance schedule template?
Write one task per row with its equipment and how often it repeats, then mark the months in which it is due. When a job is done, initial that month's box so the page shows planned and completed work together.
Can I get exact due dates instead of months?
Yes. The preventive maintenance scheduler on this site calculates the exact dates from a first due date and an interval, and exports them to your calendar as an .ics file.
Does the schedule template work for weekly tasks?
A monthly grid suits tasks that repeat monthly or less often. For weekly or daily tasks, list the dates with the preventive maintenance scheduler or keep them in a calendar, where each date has its own entry.