Printable work order form

A blank maintenance work order to print and fill in by hand, on one page of Letter or A4 paper. No account is needed and the form holds no data.

What this form is

It is a blank maintenance work order on one page. It has the same fields as the work order generator, with empty boxes and lines to fill in by hand: the equipment, the job, eight task lines, four material lines and two signature lines.

Use it when the person doing the work has no screen nearby, or when you want a pad of forms ready in the shop.

What each part is for

• No.: your own work order number, such as WO-1001. Use each number once so a job can be named without confusion.
• Title: a short summary of the job.
• Asset, Asset ID and Location: which piece of equipment the work is for and where it is. The asset ID should match the one written on the machine.
• Date and Due date: when the work order is raised and when the work should be done.
• Requested by and Assigned to: who asked for the work and who will do it.
• Priority: tick one level, as your team defines them.
• Tasks: one task per line, with a box to tick when it is done.
• Materials: parts or supplies used, with quantity and cost if you track it.
• Notes: anything else the person doing the work should know, or what they found.
• Completed by and Approved by: handwritten signatures and dates.

How to use it

1. Select Print this form. Only the form prints; this page's text is left out.
2. In the print dialog, choose your paper size, or choose Save as PDF to keep a blank copy.
3. Fill in the top of the form before the job starts and the signatures when it ends.
4. Keep the completed form with the equipment's records, and write the work order number in its maintenance log.

Limits

• You decide the tasks. Write them from the manufacturer's manual for your equipment and your site's procedures. The form does not say what maintenance a machine needs or how often.
• A signature line is for a handwritten signature. It is not an electronic signature.
• It is not a safety procedure. A work order records what was planned and done; it does not replace your site's procedures or qualified people.

Next steps

• Prefer to type? The work order generator fills in the same fields on screen and adds up the materials.
• New to work orders? Read what a work order is.
• Someone needs to report a problem first? Use the maintenance request form.